Most Confluence DC-to-Cloud migrations start as infrastructure projects and quickly become something much bigger: an opportunity to rationalize apps, clean up processes, and set a new standard for how teams work in Atlassian Cloud. The smartest teams use that moment to consolidate - replacing a patchwork of plugins with one platform that can carry them for years to come.

Capable exists for exactly this scenario: an all-in-one Confluence app that brings approvals, calendars, diagrams, markdown, images, formatting macros, content management and publishing together in a single, consistent experience.

From app sprawl to one unified suite

Most mature Confluence instances didn’t get to where they are through a grand design. A team needed diagrams, so a diagramming app was added. Someone else needed approvals, so a workflow app was installed. Project managers wanted calendars, so yet another plugin joined the stack. Over time, this leads to app sprawl, overlapping functionality, and a confusing experience for users.

Capable flips this model. Instead of stitching together four or five different apps, teams can standardize on one suite that covers the core collaboration needs inside Confluence - approvals, calendar planning, diagramming, rich formatting, and publishing - under a single UI and permission model. That means one place to go for users, and one vendor and support channel for admins.

What is Capable for Confluence?

Capable for Confluence is positioned as “the last Confluence app you’ll ever need”: an all‑in‑one solution that includes approvals, calendars, diagrams, markdown, images, formatting, a content manager and more. It did not begin life as a single‑purpose diagrams app; diagrams are one part of a broader platform built to modernize everyday Confluence workflows.

This matters for migrations because it changes the conversation. Instead of asking “which diagram app should we keep?” or “which approvals app should we re‑implement on Cloud?”, teams can ask a better question: “which single platform can cover all of these needs, now and in future?”.

Migrations are the perfect time to consolidate

Every DC-to-Cloud migration forces the same hard work: inventorying apps, validating compatibility, planning test cycles, and checking what data can actually be carried forward. Once that work is happening, there is a rare willingness to change - stakeholders accept that things will move, and change managers are already engaged.

That is the ideal moment to consolidate onto Capable. Teams are already reviewing their diagramming, approvals, calendar and publishing solutions; swapping five plugins for one platform at this point doesn’t create extra disruption, it actually reduces it. There is one training track instead of many, one vendor onboarding instead of several, and one roadmap for future enhancements instead of trying to align multiple app vendors over years.

Our Superpower: 20+ dedicated migrators

Where Capable really differentiates during DC-to-Cloud projects is migration tooling. The Capable suite includes over 20 dedicated migrators designed to move data safely from legacy apps and formats into Capable’s Cloud‑ready components. That breadth gives both customers and Solution Partners options: instead of asking users to manually recreate diagrams, calendars or content structures, they can bring those assets forward in a controlled, testable way.

This migration‑first approach has already been proven in real enterprise programs, where Capable supported customers through structured test runs, production cutovers and post‑migration hypercare for Confluence diagrams and other content. For heavily used diagramming and approval solutions, the difference between “we’ll try to recreate it manually” and “we have a battle‑tested migrator” is night and day in terms of risk.

A better experience for end users

Consolidation is not just an admin story; it is a user‑experience story. Customers consistently call out Capable’s UX in public reviews, describing it as “a beautiful UI, and a well thought out UX and navigation” and “one of the best apps for diagramming in Confluence I have used… this diagram tool is a game changer.” Those opinions are based on real‑world usage across approvals, diagrams and calendar planning, not just a single niche feature.

By putting diagrams, approvals, calendars and publishing behind a shared design language, Capable reduces the friction that slows teams down: every feature feels like part of Confluence rather than an alien plugin. Users can move from sketching architecture to getting content approved to planning releases without mentally switching tools or hunting for unfamiliar icons.

Why Solution Partners choose Capable

Atlassian Solution Partners are at the sharp end of DC-to-Cloud work. They carry the responsibility for timelines, risk and stakeholder trust, and they see first‑hand how much complexity app sprawl introduces. Capable gives them a cleaner story to tell: one strategic app that consolidates multiple vendors, backed by a team that is used to working alongside partners on complex migrations.

Partners can position Capable as the standard Confluence layer for diagrams, approvals, calendars and publishing on Cloud, then build their ITSM, project governance or knowledge‑management solutions on top of it. Instead of dealing with four separate vendors during a high‑pressure cutover weekend, they have one direct line into Capable’s engineering team and agreed elevated support windows.

Proven track record on complex migrations

Capable is not theoretical. The team has already supported enterprise Confluence DC-to-Cloud migrations with elevated support, dedicated migration windows, and direct engineer access for troubleshooting. That includes structured arrangements for pre‑migration testing, dry runs, production cutovers and post‑migration hypercare, with flexibility around weekends and critical blackout periods to match customer change‑management requirements.

Combined with the growing portfolio of migrators, this track record means partners and customers do not need to “experiment” with Capable during their most critical projects - they can rely on patterns that have already been exercised in production, with real customer data under real constraints.

Save money, simplify governance

From a commercial and governance perspective, consolidating onto Capable during a migration is straightforward to justify. We have a price comparison tool that helps organizations calculate how much they can save by replacing multiple app subscriptions with a single cost. That is before accounting for the softer but very real savings in vendor management, security reviews, training and support.

Fewer apps also mean fewer vendors in your risk register, fewer security questionnaires to run, and fewer chances for a key plugin to go unmaintained or fail a future compliance review. For organizations under strong regulatory or internal security pressure, being able to say “all of this lives in one Cloud Fortified app suite from a single vendor” is powerful.

What this looks like for a typical customer

A typical DC customer moving to Cloud with Capable might start with an app inventory workshop alongside their Solution Partner. In that session, they identify which diagramming, approval, calendar and content‑management apps are in use today, where usage is overlapping, and which parts can be consolidated into Capable for Confluence or the focused Capable apps like Diagrams, Calendars and Approval for Confluence.

From there, the migration team designs a plan: which migrators to use, what test cycles are needed, and how to sequence the cutover so that teams are not left without critical capabilities. Capable joins that planning, providing guidance on pre‑migration checks, performance expectations, and how to handle edge cases discovered during testing. By the time the production move happens, all three parties - customer, partner and Capable - are aligned on exactly what will happen and when.

How to get started on your migration

If a Confluence DC-to-Cloud migration is on the horizon, the best time to bring Capable into the conversation is before tools have been locked in. Start by reviewing the Capable for Confluence listing and related apps on the Atlassian Marketplace to understand the full surface area - approvals, calendar, diagrams, markdown, images, formatting macros, content management and more.

Then, involve Capable alongside your Atlassian Solution Partner during early migration discovery. Together, you can identify which legacy apps can be retired, which can be migrated into Capable using existing migrators, and what additional migration support might be needed for your specific environment. The result is a migration that does more than just “lift and shift” your problems from DC to Cloud - it sets your teams up on a unified platform designed for how they actually work today.