Introducing Content Manager: Smarter Search and Content Control for Confluence
Previously part of Capable’s all-in-one suite, this tool is now available on its own, giving teams more flexibility to enhance Confluence however they choose.
Confluence is one of the most widely used tools for team collaboration and documentation but when it comes to managing and searching content at scale, it has its limitations. We built Content Manager because we experienced this friction ourselves. Now, the power of our search and content governance tools is available in a lightweight, standalone version, perfect for teams of all sizes.
Confluence Search Is Basic And Teams Deserve Better
We’ve heard it again and again from users: Confluence’s native search simply doesn’t cut it when you’re working across a large content base.
It lacks essential functionality like being able to:
- See if a page contains images, diagrams, markdown, or tables without opening it
- Reuse or save common filters
- Share search configurations across your team
And even simple things, like filtering by creation date—are missing. Want to rename or change the status of a page directly from search results? You’re out of luck.
In short, managing a growing Confluence workspace becomes a time-consuming hassle.
Now You Can Treat Confluence Like a Filesystem or Jira Board
That’s where Content Manager comes in. We’ve rebuilt the Confluence search and content management experience from the ground up. Content Manager gives you:
- Advanced filters (by user, status, date, label, space, type, and more)
- Variable columns so you can decide exactly what data to display
- Full CQL (Confluence Query Language) support for granular control
Tailored for Roles That Live in Confluence
Content Manager is built with specific use cases in mind—so whether you’re in technical writing, IT service management, or content marketing, there’s something here for you.
For Technical Writers & ITSM Teams: Precision and Preview
Need to find only those pages created last week by someone on your team? Easy.
For Content Managers: Keep Things Fresh and Relevant
Outdated pages create confusion and can even become a liability.
With Content Manager, you can instantly surface stale pages that haven’t been updated in 6 months, 1 year, or even 2 years.
For Marketers and Copywriters: Segment by Team or Use Case
Say you’re a marketing team with different contributors writing blog posts, campaign briefs, and social copy. Now you can create saved filters for each content type or by author—to organize your work more effectively.
Pre-Made Searches and Saved Views
To help you get started, Content Manager comes with a collection of pre-made searches that reflect common use cases across industries.
Embed Live Search Macros in Your Pages
This is where Content Manager goes beyond search and starts enabling powerful workflows.
With our search macros, you can embed live, filterable search blocks directly into Confluence pages. That means your homepage, team dashboard, or documentation hub can always show the latest, most relevant content automatically.
Try Content Manager Today
Whether you’re scaling a product team, managing an internal wiki, or running a content-heavy operation, Content Manager for Confluence will change the way you work.
