Refined × Capable: From Draft to Branded Perfection
Confluence is one of the most versatile platforms for creating and sharing knowledge. But as powerful as it is, it’s not without its pitfalls - especially when it comes to publishing content directly to your audience. Without the right checks in place, teams risk pushing out information that’s outdated, inaccurate, or simply not ready for prime time.
That’s where a robust publishing and approval workflow becomes critical - and where Capable and Refined work together to transform your Confluence experience.
The Problem with “Publish and Pray”
Many Confluence teams fall into the habit of drafting content and publishing it immediately, often without a formal review process. This approach has a few recurring issues:
- No accuracy or compliance checks – Content may slip through without fact-checking or alignment with brand and legal requirements.
- Audience mismatch – Confluence’s native UI isn’t always intuitive for non-technical users and doesn’t easily allow tailored experiences for multiple audiences.
- Lack of oversight – It’s hard to track who reviewed a page, when, and whether it meets quality standards.
To solve these problems, you need structured approvals, seamless content handoffs, and audience-focused presentation.
Capable: Structured Approvals Inside Confluence
Capable is an all-in-one toolkit that eliminates the need for multiple plugins. Alongside calendars, diagrams, content formatting, and management tools, it includes a powerful approval system designed to answer the question: “Who checked this, and is it ready to publish?”
Key features:
- Approval Teams – Automatically assign specific groups to review pages based on your rules.
- Custom Approval Rules – Choose how many reviewers you need, set expiry dates for re-approval, and define auto-publishing triggers.
- Integrated Notifications – Notify approvers instantly via Slack, email, or both.
- Seamless Publishing – Approved content can be pushed directly to a target space, ready for public or internal consumption.
Example Workflow:
- A draft is created in a private Confluence space.
- Capable automatically assigns an approval team.
- Approvers get instant notifications and can approve/reject in one click.
- Once approved, the page is automatically published to a public-facing space.
This process removes guesswork, speeds up reviews, and creates an audit trail.
Refined: From Confluence Pages to Branded Websites
Once content is approved, the next challenge is delivering it in a polished, accessible way. That’s where Refined Sites for Confluence comes in.
Refined turns your Confluence spaces into intuitive, branded websites - no coding required. Whether it’s an internal intranet, customer-facing knowledge base, or external documentation hub, you can shape the presentation to suit your audience.
Why Refined stands out:
- Unlimited Sites – Build as many sites as needed from a single Confluence instance.
- Audience-Specific Views – Include only relevant spaces for each audience.
- Brand Customization – Match colors, fonts, and layouts to your company’s identity.
- AI-Powered Search – Help users find answers quickly with smart suggestions.
- Built-In Analytics – Track usage trends, search queries, and top content.
- Custom Domains – Make your site memorable and consistent with your brand.
Customize your website and theme
Create beautiful customer or employee-facing sites
How They Work Together
The Capable–Refined integration provides a complete content lifecycle solution:
- Draft in a private Confluence space.
- Review & Approve using Capable’s automated workflows.
- Publish approved content into a public space.
- Present the content beautifully via a Refined site.
This ensures that:
- Only reviewed, compliant content reaches your audience.
- Staff don’t need to remember who to send approvals to - it’s all automated.
- The final output is clean, branded, and easy to navigate.
Real-World Example
Imagine your internal operations team is preparing a “Daily Opening Checklist.” Here’s what happens:
- The draft is created in your internal knowledge base.
- Capable assigns it to the editorial team automatically.
- An approver clicks “Approve” directly from the notification.
- The page is auto-published into a public operations space.
- Refined instantly makes it available on your branded intranet, with your corporate look and feel.
No manual copying. No “who should check this?” messages. No ugly URLs. Just a smooth pipeline from draft to audience.
Ask an approval team to review a page
Provide feedback on a page
Page is automatically published to site
Why This Matters
When you combine Capable and Refined, you get:
- Reliability – Nothing goes live without sign-off.
- Efficiency – Reviewers are notified instantly, and publishing is automated.
- Professionalism – Your knowledge base isn’t just accurate - it’s visually appealing and easy to use.
- Scalability – The same workflow can serve one team or the entire organization.
Learn More
With these tools, publishing in Confluence stops being risky guesswork and becomes a confident, repeatable process that works for any audience.
