Project sheets in Confluence
Smartsheet for Confluence
Your sheets, where the project is documented: an interactive table, a read-only sheet or an editable sheet, from one pasted link.
- Built on Forge
- Confluence Cloud
Built on Atlassian Forge
A Confluence Cloud app on Atlassian’s own app platform.
How Capable apps are builtSharing stays with editors
Changing how a sheet is shared needs edit permission on the page and a connected Smartsheet account.
Who may change sharing
Capable is used by teams at
The plan, on the page that explains it
Three things that change when the sheet lives on the Confluence page.
| Job | Today | With Smartsheet |
|---|---|---|
| Showing the plan | A link to the sheet in the page text, so readers leave Confluence to see where things stand. | The sheet on the page as a searchable interactive table, a read-only sheet or an editable sheet. You choose per sheet.Source: What Capable Smartsheet is |
| Readers without Smartsheet | People without a Smartsheet account can’t open the sheet behind the link. | Read-only and editable sheets show Smartsheet’s published view. The interactive table reaches them once the author sets up viewer access.Source: How readers without Smartsheet see the Interactive table |
| Finding where a sheet is used | Opening page after page to find which ones show a sheet. | Each space’s Smartsheet page lists the sheets embedded on its pages, with a count of the pages that use each one.Source: Common tasks |
Live playground
Paste a sheet, pick a view
Paste a publish link, or a sheet link straight from the address bar, then switch between the three reader views in the macro settings. The sheet is our own sample.
Website relaunch
Relaunch project plan
Where the relaunch stands. Owners update the sheet; this page always shows the latest.
Paste a link above, or pick a sample.
What teams say
Excerpts from public reviews on the Atlassian Marketplace.
Best Smartsheet integration in the Marketplace, with some incredible features, definitely worth a try!
TJ PretoriusReview of Smartsheet for Confluence, Jan 2022 (opens in a new tab)
Getting sheets onto pages
With or without a Smartsheet connection.
Start with a Smartsheet link
Paste a Smartsheet link into the editor and it becomes the macro. A publish link works straight away with no Smartsheet connection. Connect your account to pick sheets from a searchable list and use the interactive table.
Choose how readers see each sheet
Show a sheet as an interactive table, a read-only sheet or an editable sheet. The two sheet views embed Smartsheet’s own published view, so readers can switch between grid, Gantt, card and calendar layouts from its toolbar.
- Interactive table: search and sort, without publishing the sheet
- Editable sheet: changes go back to the sheet
See who each link reaches
Read-only and editable sheets use a Smartsheet publish link, and the macro settings show whether each link is on and who it reaches. Removing a link stops it working everywhere, so only page editors with a connected account can do it.
See where every sheet is used
Each space gets a Smartsheet page listing the sheets embedded on its pages, with a count of the pages that use each one. It needs no Smartsheet connection, and your own sheets appear once you connect.
More embed apps
Bring other tools onto the page the same way.
Docs and guides
Short, current pages from help.gocapable.com.
- What Capable Smartsheet isThree reader views: an Interactive table, a read-only sheet and an editable sheet.help.gocapable.com/smartsheet/what-capable-smartsheet-is
- Common tasksThe 12 things people actually do with Smartsheet, and where each one lives.help.gocapable.com/smartsheet/common-tasks
- Who may change sharingChanging how a sheet is shared needs Confluence edit permission on the page and a connected Smartsheet account.help.gocapable.com/smartsheet/who-may-change-sharing
- LimitsAll 9 limits, and what happens when you reach one.help.gocapable.com/smartsheet/limits
Questions, answered from the docs
Each answer links to the page it comes from.
Do readers need a Smartsheet account?
Not for the read-only and editable sheets, which show Smartsheet’s published view to anyone with the link. The interactive table reaches readers without a Smartsheet account once the author sets up viewer access; until then they see a Connect panel instead.
Source: How readers without Smartsheet see the Interactive table
Who can change how a sheet is shared?
Seeing the sharing panel, publishing, removing a publish link and setting up viewer access all need Confluence edit permission on the page and a connected Smartsheet account. Removing a publish link stops it working everywhere, not just on that page.
Source: Who may change sharing
Which Smartsheet plans and regions are supported?
Connecting an account needs a Smartsheet plan with API access. Sheets hosted in Smartsheet’s EU region can be embedded from their links, but EU accounts can’t be connected for browsing, publishing or interactive tables.
Source: Limits
Do embedded sheets appear in page exports or on Capable Sites?
No. The macro adds nothing to Confluence PDF or Word exports, and it has no static rendering on a site published with Capable Sites.
Source: What is not available
We use the earlier Smartsheet for Confluence app. Will our macros still work?
Yes. The app keeps the earlier Connect app’s key and every one of its macro parameters, so existing macros carry over.
Source: What Capable Smartsheet is
Is it included in Capable for Confluence (All-in-One)?
No. Smartsheet for Confluence is bought as a separate app on the Atlassian Marketplace.
Source: Capabilities
Recognition
Put your sheets on the page
Install Smartsheet for Confluence from the Atlassian Marketplace and paste your first Smartsheet link.